How To Share Google Calendar With Others Who Don't Have Gmail [UPDATED]

We live on daily plans and targets and that’s why the calendar plays an important in scheduling, organizing Google Calendar is a powerful tool for organizing your life and staying on top of your schedule.

While it is commonly used by Gmail users, you can also share your Google Calendar with individuals who do not have Gmail accounts.

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This feature is valuable for professionals, families, and anyone looking to coordinate events with a diverse group of people. In this article, I will guide you through the process of sharing your Google Calendar with non-Gmail users.

How to Share Google Calendar with Others who don’t have Gmail

There are many methods and steps to achieve that which will be discussed below;

Email Address Usage

1. Log in to Your Google Account

To begin, open your web browser and go to the Google Calendar website (calendar.google.com.ng.ng). Log in with your Google account credentials if you are not already signed in.

2. Access Your Calendar

Once logged in, you will be directed to your Google Calendar. On the left side of the screen, you will see a list of calendars under “My calendars.” Click on the one you want to share.

3. Share Your Calendar

Navigate to the calendar you want to share, and you will see three vertical dots (⋮) appear next to it. Click on these dots to open the menu.

4. Click on “Settings and sharing”

From the menu that appears, click on “Settings and Sharing.” This will take you to the calendar settings page.

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5. Share with Specific People

Scroll down to the “Share with specific people” section. Here, you can add the email addresses of the individuals you want to share your calendar with.

6. Set Permissions

After adding the email addresses, you can choose the level of permissions you want to grant. There are three options:

– See only free/busy (hide details): This option allows the user to see when you are busy but not the details of your events.

– See all event details: This option gives a user access to see all the details of your calendar events.

– Make changes to events: This allows others to edit and add events to your calendar. It is mostly used for teams or groups of people.

7. Send Invitations

Click the “Send” button to send invitations to the selected email addresses. The attendees or recipients will receive an email invitation to view your calendar.

8. Accessing the Shared Calendar

Non-Gmail users who receive the invitation can accept it by clicking on the link in the email. They will be directed to a web page where they can view your calendar. They do not need a Gmail account to access it.

9. Managing Shared Calendars

You can manage and monitor the shared calendars by going back to your Google Calendar settings. From there, you can adjust the sharing permissions or remove individuals from accessing your calendar.

Make Your Calendar Public

One of the straightforward ways to share your Google Calendar with others who don’t have Gmail is to make it public. This will help and allow anyone with the calendar’s URL to view your events.

Below are the processes involved on how to make your calendar public:

Open your Google Calendar either through the web or mobile app on Google Play Store.
Navigate to the “Settings and Sharing” located at the top right corner of the window.
Under “Access Permissions”, select the “Make Available to Public” checkbox.
Choose the level of access you want to give in the drop-down menu.
Click “Save”

Once you’ve made your calendar public, you can share the URL with anyone you want. They can then add your calendar to their own Google Calendar or view it in a web browser.

NOTE: If you turn the calendar to the public, that means anyone who gets or obtained the URL can see your events. If you have any sensitive events on your calendar, then you should choose another method, maybe the first “Email Address Usage”.

Direct Calendar Link

You can also generate a calendar link to share with others who don’t have Gmail. This link will allow them to add your calendar to their own Google Calendar, even if they don’t have a Gmail account.

To generate a calendar link:

Open your Google Calendar
Log in using your Google account
After successful login, click the “Settings and Sharing” located at the top right corner of the screen.
Under “Access Permissions” click the “Get Link” button.
Choose the level of access you want to give in the drop-down menu.
Click “Copy Link”.

You can then share the link with anyone you want. They can then click the link to add your calendar to their own Google Calendar.

NOTE: Calendar links are unique to each calendar. If you generate a new calendar link, the old link will no longer work.

Export Your Calendar

Another way to share your Google Calendar with others who don’t have Gmail is to export it to a file format that they can import into their calendar application.

To export your calendar:

Open your Google Calendar
Click the “Settings and Sharing” located at the top right corner of the window
Under “Export Calendar”, select the “Export” button
Choose the file format you want to export your calendar to in the drop-down menu
Click “Export”.

Once you’ve exported your calendar, you can share the file with anyone you want. They can then import the file into their calendar application.

NOTE: The file format you choose will depend on the calendar application that the other individuals or tea are using.

Third-party Calendar Sharing Usage

Particular third-party calendar-sharing services allow you to share your Google Calendar with others who don’t have Gmail. These services typically offer more features and flexibility than Google’s built-in sharing options.

Some popular third-party calendar-sharing services include:

Calendy
Calendly
Doodle
ScheduleOnce
TimeTree

To use a third-party calendar-sharing service, you’ll typically need to create an account and connect your Google Calendar. Once you’ve done that, you can create events and share them with others using the service’s features.

What’s the Best Google Calendar Sharing Method?

The best method for sharing your Google Calendar with others who don’t have Gmail will depend on your specific needs and the other person’s circumstances too.

If you need to share your calendar with a large group of people, or if you need to give them a lot of control over your calendar, then using a third-party calendar-sharing service may be the best option.

If you only need to share your calendar with a few people, and you don’t need to give them a lot of control, then using one of the Google’s built-in sharing methods may be sufficient.

Tips for Sharing Your Google Calendar

Below are a few tips for sharing your Google Calendar with others:

Choose the right sharing method for your needs and the other person’s circumstances.
If you’re making your calendar public, then make sure you choose the level of access

Conclusion

Sharing your Google Calendar with non-Gmail users is a straightforward process that enhances collaboration and coordination with a wider group of people. Whether for professional meetings, family events, or any other purpose, this feature allows you to keep everyone in the loop, regardless of their email provider. By following these simple steps, you can make your calendar easily accessible to anyone, promoting better organization and communication in your personal and professional life.

How to Share Google Calendar with Others Who Don’t Have Gmail [UPDATED]