Even though there are different kinds of calendars, both offline and online, software or hard-printed copy, Google Calendar remains one of the outstanding calendars of its kind in the date software industry.
What if you need to add an appointment to someone else’s calendar? Maybe you’re scheduling a meeting for your team and you don’t want them to miss out or even remind them on the very day of the event. In this article, we’ll explore different methods to add an appointment to someone else’s Google Calendar.
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A situation might arise whereby you want to keep a particular individual or group alerted on a particular event that you would not like them to miss. You might even want to help a friend organize a special day for him through smartphone privilege without letting them to putting on a call.
Luckily, Google Calendar’s default settings don’t allow direct access to someone else’s calendar, there are some workarounds to achieve this.
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Google Calendar features don’t stop at calendar managing only as it possesses other interesting date setup and processing. It is a versatile tool for viewing dates, past, present, or future, and even manages schedules.
How to Add an Appointment to Someone Else’s Google Calendar?
There are different methods on how to add an appointment to someone else’s Google calendar which we shall discuss them. See them below;
1. Share Your Calendar
The simplest way to access and add events to someone else’s Google calendar is by sharing your calendar with the same software. Below are the processes involved:
- Launch your Google Calendar software.
- Navigate to the “My Calendars” section which is located on the left side of the screen.
- Go through the calendar days, if the schedule data is not at the present month’s calendar, then you need to move over to the next coming months till you find the exact date you want.
- Click on the calendar’s date you want to share. You will realize three dots, click on it too, and select “Settings and sharing.”
- Navigate down the screen to the “Share with specific people” section. Here, you will input the person’s email address that you want to share your scheduled calendar with.
- Set the permissions to “Make changes and manage sharing.” This option will give you a chance from your end to apply changes if needed in case. There is a certain situation where you might want to change the appointment scheduled date entered on your Google calendar, so enabling the option “Make changes and manage sharing” will give you a chance to do that.
- Hit the “Send” button once you are done to send an invitation. Once they accept the invitation, they will be able to add appointments to your calendar.
2. Use Google Calendar’s Scheduling Feature
The above calendar sharing with the person you have scheduled an appointment with might not be comfortable to you and that might lead you not to feel free to share your because. This happens certainly especially if you as Google Calendar have lots of tagged dates on your list and you don’t want it to be publicized.
If you prefer not to share your entire calendar, you can use the scheduling feature in Google Calendar to propose times for a meeting. Below is the process involved:
- Launch your Google Calendar software app.
- Navigate and click on the “+” sign to create a new event.
- Here, you will be prompted to enter the details of the event you are willing to schedule an appointment for, including the time and date for it.
- In the “Add guests” box, enter the email addresses of the people you want to invite. This box can accept one or more person email details.
- Click “Save.”
Google Calendar will send an invitation to the person you are willing to schedule an appointment for (that’s the attendees), and they can accept or suggest different times. Once a time is agreed upon, it will be added to all participants’ calendars. One of the advantages of Google Calendar’s scheduling feature is that it allows the attendees to make request for date and time adjustments at a convenience without tension.
3. Delegate Access
If you need to manage someone else’s calendar always, you can create an access. This is useful for administrative assistants or team members who need to schedule on behalf of someone else. That means for you to be able to do this, you must be granted permission from the other person.
- Launch your Google Calendar.
- Navigate to “Settings and sharing” of the person’s calendar (if they give you access).
- In the “Share with specific people” section, add the email addresses of the attendees (either individual or team).
- Set the delegate’s permissions to “Make changes and manage sharing.”
- Click “Send.”
The individual or team will now have access to the person’s calendar and can add appointments on their behalf.
Conclusion
Adding an appointment to someone else’s Google Calendar can be accomplished in various ways. Sharing your calendar (which may not be comfortable for anyone), using the scheduling feature, or setting up or having access and that’s the most effective methods among all and each depends on your specific needs. Always ensure you have permission from the calendar owner to make changes and respect their privacy and scheduling preferences. With these methods, you can overcome the process of coordinating schedules and managing appointments with others.